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News Flash 15.10.2021

2022 Enrolment

News Flash 30.09.2021

News Flash 29.09.2021

Eatons Hill OSH Club

osh clubEatons Hill State School P&C Association is the Approved Provider of Eatons Hill OSH Club. The OSH Club provides care for primary school-aged children in the Community Hall and P&C building located on the Eatons Hill State School campus at 1 Apex Grove. The Exceeding rated Service is open for before and after school care as well as during school holidays and is licensed to provide care for up to 255 children.

The OSHC team is committed to providing high-quality service that supports the needs of each child in a creative, stimulating, and safe environment. The Service aims to extend and enrich children’s wellbeing by providing experiences that are meaningful to the children in an environment that allows them to explore, discover, build relationships, solve problems, create, construct, improvise and imagine. The program is well resourced with a variety of board games, arts and crafts materials, sports equipment, books, and indoor and outdoor toys. The Service also has access to school facilities such as the cricket and basketball courts, ovals and Sports Hall.

Members of the OSHC team bring a wide variety of backgrounds and experience in childcare and work in accordance with the National Quality Framework and the Education and Care Services National Regulations.   They are guided in best practice by the School Aged Framework – My Time, Our Place.

Arts _ Crafts OutsideBy focusing on the three themes of Being, Belonging, and Becoming which underpin the framework, My Time, Our Place, educators provide children with opportunities to maximise their potential and develop a foundation for future success in life. A sense of belonging is created by fostering meaningful relationships between educators, children, families and the wider community. Children experience a sense of being by enjoying themselves in the engaging and inclusive environment where they are encouraged to let their interests guide their experiences. A sense of becoming is achieved by taking a holistic view to support the emotional and physical well-being of each child; positively supporting children in their choices and guiding them when they seek assistance to overcome challenges.

Care is available to primary school aged children from Prep to Grade 6 from the beginning of the calendar year in which children will attend school, meaning newly enrolled preps can begin attending vacation care at OSHC as of 1st January, of the year they enrol for prep.

Parents are required to complete a new enrolment form and register their care needs through My Family Lounge each year before their child can attend. A Debit Success payment form is also required the first year of enrolment and thereafter when details change. In October, existing families are given a 4-week priority period to register their care needs for the following year. Once this priority period expires, enrolment is opened to all families.

If you need further information, do not hesitate to contact us at 0488 698 611 or oshclub@eatonshillpandc.org.

Outside School Hours Care

before-school-care

Before School Care

6:30am-9:00am
$15.50 per day
$18.50 casual
after-school-care

After School Care

3:00pm-6:00pm
$21.00 per day
$24.00 casual
vacation-care

Vacation Care

6:30am-6:00pm
Basic Day - $50.00
Incursion Day - $60.00
Excursion Day - $65.00
(+$10.00 per day after deadline)
BEFORE SCHOOL CARE (BSC)

Hours: 6:30am-9:00am
Cost: $15.50 per day; $18.50 casual booking

Before School Care (BSC) is held in the Community Hall for Senior children (Years 3-6) and in the P&C Building for Juniors (Years Prep-2).  Prep children are escorted to class and leave the P&C building at 8:30 to walk across campus – no Prep children can be signed in for care after the Prep group leaves the building.  The remaining junior children are also signed out starting at 8:30am.  The children should then go to their appropriate class line and on to the oval until the 8:50am school bell.

Breakfast is offered between 7:00am and 8:00am with last call at 7:50am.  Breakfast consists of a variety of healthy cereals and fresh fruit.  Gluten-free cereal and soy milk are also available upon request.  Wholemeal toast is not currently being offered due to COVID restrictions.

AFTER SCHOOL CARE (ASC)

Hours: 3:00pm-6:00pm
Cost: $21.00 per day; $24.00 casual booking

For After School Care (ASC), Prep children are collected from their classroom and escorted to the P&C Building, arriving generally around 3:20pm.  The remaining grade levels walk from their classroom directly to the appropriate OSHC building with arrival anticipated by 3:10pm.

Year 1 children are collected and escorted to the OSHC from the beginning of the school year until they are transitioned to walk to OSHC by themselves by the end of Term 1.

Afternoon tea and a late snack of fresh fruit are offered daily.

Families must arrange for collection of their children by 6:00pm or a late fee of $15 per 15 minutes or any part thereof per child applies.

VACATION CARE & PUPIL FREE DAYS (VAC)

Hours: 6:30am-6:00pm
Cost Basic Day: $50.00
Cost Incursion Day: $60.00
Cost Excursion Day: $65.00
+$10.00 per day per child after deadline

Vacation Care is offered during end of term breaks and on pupil free school days.  Fees vary according to the activity that is programmed for the day.  Programs are distributed by email 3 weeks before the break.  Regular term time bookings do not carry into Vacation Care, instead, families may pick and choose which days they would like to book their children into.

Separate programs will be run in the JR and SR OSHC buildings as they are during term time.  All children will be checked in to the service in the SR building until 9:15am and then all children will be collected and signed out of the service from the JR building after 3:15pm.

Breakfast, afternoon tea and a late snack of fresh fruit are offered daily. Your child needs to bring the following items (labelled with their full name) each day:

  • Water bottle - Water is available to refill bottles throughout the day
  • Appropriate sun protection clothing which covers their full shoulders (No singlets)
  • Hat – “No Hat, Shade Play Only”
  • Enclosed-toe shoes such as runners, no thongs or sandals
  • Ready-made Morning Tea & Lunch (We cannot heat/reheat any items)

Your child needs to wear his/her EHSS uniform shirt for all excursions. NO SPARE SHIRTS WILL BE AVAILABLE. If your child arrives without their school polo. You will be required to return home to collect it. 

Enrolment

Families manage their own enrolment and bookings through the Qikkids My Family Lounge system. There are 2 parts to the system:

  • My Family Lounge Website which you can access through the portal on our OSHC page with a web browser.  The website is used for enrolment information, to designate nominees with permissions and to manage permanent bookings.

 

  • My Family Lounge App - which you can download onto your iPad or mobile phone.  The App is used to make casual bookings, mark absences and update your billing details.

There is a computer and iPad on site for use if needed during the administration hours of 6:30-10:00am and 2:00-5:30pm.

Types of Bookings

The service offers Permanent and Casual Bookings.  Permanent bookings hold a guaranteed spot for your child in a specific session each week or fortnight.  Permanent bookings allow the service to staff appropriately and purchase the right amount of resources and are therefore, offered at a reduced rate.  Individual sessions of permanent bookings cannot be cancelled.  Permanent bookings remain in place throughout the year until 7-days’ written notice of cancellation is provided – permanent bookings cannot be reinstated within 3 weeks of cancellation.

Permanent bookings can be requested on a weekly or fortnightly basis.  With a fortnightly booking, you have set sessions for week 1 and set sessions for week 2 but these differ from each other and then they repeat.  For example, your child is booked in for care in Week 1 on Monday, Tuesday and Wednesday and then in week 2 they are booked in for care on Monday, Tuesday, Wednesday and Thursday.

Casual bookings are not guaranteed but instead offered as available.  Casual bookings are scheduled through the App and can be booked up until 30 minutes before the session starts.  They can be made up to 4 weeks in advance and can be cancelled through the App with 7-days' notice.

Registration for 2022

Registration for 2022 will begin on Friday 22 October at noon when the 2022 Enrolment Confirmation is visible in the Other General Questions section.  Any family needing care in 2022 will need to register with the service - no enrolments carry over into the following year.  All families can complete and submit an enrolment for 2022 when the enrolment opens but new families will not drop into the queue until the priority period expires at noon on 19 November.

Existing Families - to register for the new year:

  • Log into your My Family Lounge account through the portal on the OSHC page of our website
  • Select View enrolment for each child needing care in the new year. Be sure to:
    • Review the enrolment information and provide any needed updates.
      • Add the new year level or class for 2022
      • Upload a current Immunisation History Statement - this is required for 2022
    • Scroll to the Other General Questions section near the bottom:
      • Tick the 2022 Enrolment Confirmation
      • Tick the Conduct acknowledgement
      • Tick the Email Group acknowledgment
      • Select Yes or No for permission to watch PG rated movies in the Optional Permissions
    • Tick the Service Terms and Conditions
    • Click Submit (not Save) – this will push the enrolment through to the service for processing.

New Families -

  • Register for a My Family Lounge account through the portal on the OSHC page
  • Add information for any contacts that you want listed on the account
  • "Start enrolment" for each child
    • Assign any permissions needed for the contacts on the account for each child
    • Upload a current Immunisation History Statement - this is required
    • Click Submit (not Save) – this will push the enrolment through to the service for processing.

All children are automatically set up for casual bookings, you will utilize the My Family Lounge App to make casual bookings once your 2022 enrolment is confirmed.

To request a permanent booking - Scroll to Current Bookings at the bottom of the page, click the Edit button on the right side next to BSC or ASC.  A pop-up box will appear:

  • Enter the preferred start date (the first day of school in Term 1 is Monday 24 January).  If your child will not attend the OSHC session on the first day, do not select this as your start date, CCS will not start being paid until the child attends which means you will be responsible for the full fee.
  • Enter the number of days you need care
  • Tick the New Days you need care
  • Click Request

If you currently have a fortnightly booking, you will not see an Edit button - instead follow the directions below.

If you do not have an Edit button to select - Scroll up one section to Booking Requests, click New Request.  A pop-up box will appear:

    • Select the child or children
    • Step 1- Select Before School Care, After School Care or both (If you want your BSC and ASC to start on different dates, you will need to submit 2 separate requests)
    • Step 2 - Select Eatons Hill State School P&C OSH Club from the drop down
    • Step 3 - Enter the preferred start date as the first day that you want your child to attend (the first day of school in Term 1 is Monday 24 January).  If your child will not attend the OSHC session on the first day, do not select this as your start date, CCS will not start being paid until the child attends which means you will be responsible for the full fee.
      • Enter the number of days that you need care
      • Tick the preferred days that you need care
        • If you need a fortnightly booking, jump to the section below
      • Days that do not suit me – this is generally for Long Day Care and does not need to be completed for OSHC.
      • Click Save

FORTNIGHTLY BOOKINGS – the system does not allow you to automatically register a fortnightly booking request

  • In Step 3 - tick the days you need care for the week that your preferred start date falls within - this will be your week 1
    • Days that do not suit me – this is generally for Long Day Care and does not need to be completed for OSHC.
  • Step 4 - Add a comment and list the days you need care for week 2, using BSC for Before School Care and ASC for After School Care ( BSC Fortnightly booking week 2 - T, W, Th)
  • Click Save

Fortnightly Example 1 - you need BSC Monday-Friday on a fortnightly basis, but don't want your children to start care until Wednesday so you can take them to school for the first few days.  The week of 24 January is your week 1, week 2 will be the week of 31 January for you.

Fortnightly Example 2 - you need BSC Monday-Thursday the first week of school and you need Friday the second week of school.  The week of 24 January is your week 1, week 2 will be the week of 31 January for you.

Permanent booking requests will not drop into the queue until you have completed the registration steps detailed.  Families are advised to submit their enrolment and booking request as soon as possible as waitlists typically occur in the junior building on popular days.

Please Note: You should carefully determine your permanent request for care, including both the start date and sessions of care, as once we have offered and you have accepted the permanent booking, you cannot make any changes for that date.  If you find that your needs change before the start date, you will need to Edit your request for a new permanent booking with the preferred start date designated as at least 1 day later than your confirmed booking.  You will still be financially liable for the 1 day of care on the original booking and will need to mark your child as absent if they will not attend.

Processing

Existing families are given a 4-week window to register their care needs before enrolments for new families are processed.  This priority window will expire on Friday 19 November at noon – enrolments for any new families will then drop into the processing queue.

Processing will begin in November when Letters of Offer will start being emailed.  The offer will only be valid for 7 days so it is important that you log into your My Family Lounge account to accept and confirm the offer which will finalise the process.  If your offer expires without you accepting and confirming, you will need to submit a new Booking Request which will drop into the queue again.

Annual Enrolment Fee

The $25 Annual enrolment fee will be charged to your account once your enrolment is processed.  This is generally determined by the offer of a permanent position or issuance of notice that we have accepted your casual enrolment.  This fee is non-refundable even if you do not start care with the service.

If you need further information, review the My Family Lounge Enrolment Tip Sheet in the Forms section or contact us at 0488 698 611 or oshclub@eatonshillpandc.org.

CARING educators offering FUN in a SAFE & SUPPORTIVE environment
makes a QUALITY Service.

What this means to us:

icon_osh-2

Caring

ensuring all children have a sense of belonging as we endeavour to build meaningful relationships with children, families and the wider community; having a genuine interest to listen and acknowledge concerns, ideas and feelings; each child’s best interests is at the heart of our actions.

Fun

ensuring all children have a sense of being by enjoying themselves in an engaging, inclusive environment; providing new opportunities and allowing children’s interests to guide their experiences.

Safe

conducting daily risk assessments of environment before each session; ensuring all students feel secure and welcomed within the environment; consistently utilising effective policies and procedures; active supervision and awareness.

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Supportive

developing a sense of becoming by taking a holistic view to support the emotional and physical well-being of each child; positively supporting children in their choices and guiding them when they seek assistance to overcome challenges; allowing children to make mistakes so they can then grow and learn from them.

icon_Entertainment-Book-2

Quality

Staff with relevant knowledge and a high skill level facilitated by ongoing training and professional development; reflection on practice for continuous improvement; documenting purposeful events and interactions.

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